You should select an icebreaker activity to best suit your team’s dynamics. Smashing Magazine furthers this point by articulating, “You are prioritizing growth and learning over pushing out a product and moving on to the next challenge. Team morale and performance improve when you reflect these.”. Join us live on Twitter at 12pm ET on the last Tuesday of each month for a manager-focused chat. It is important to begin your Project Retrospective meeting with a high- scale overview of the project timeline, the budget used and any major events that took place. This can be done via various agile retrospective activities like Start, Stop, and Continue, Paint Me picture etc. Although there are many ways to conduct an agile sprint retrospective, our recommendation is to conduct it as a start-stop-continue meeting. However, everyone would benefit from a postmortem, or post-project retrospective, regardless of your specific design and development methodology.”. Ensure you have also devised a plan of how to execute these action items. Set the time period you’re discussing (last sprint, last quarter, entire project, etc.) At this meeting, each team member should first answer those two questions as it pertains to him or her. Facilitate an open discussion in this final section of your project retrospective meeting agenda and ensure that your group feels as if they have all of the insight, tools and resources necessary to successfully execute the action items created. The Prime Directive states: ‘Regardless of what we discover, we understand and truly believe that everyone did the best job he or she could, given what was known at the time, his or her skills and abilities, the resources available, and the situation at hand.’ The statement is invaluable to set the tone for the meeting. While creating these action items, be sure that these changes are realistic, feasible and are clear. You can start the meeting either with a pre-defined context, or you can define it real-time with the participants (“So, what is the context for this retrospective?”). The Check-out activity result might contain a valuable feedback about the meeting structure and contents. Below are some sample contexts: 1. “This retrospective is a bi-weekly recurring Scrum retrospective for the ABC team. A sprint retrospective provides an opportunity for the team to look back and inspect itself to decide improvements for the next sprint. Choose your main course wisely, with the participants and purpose in mind. Depending on the activity, it also helps if participants put aside their judgments – at least for the duration of the meeting. After meetings are set, create an agenda, and timetable for these meetings. Provide preparation guidelines along with your invite, so that attendees bring their observations and insights to the meeting. Teams that have retrospectives as a recurring meeting will typically look for main course alternatives. Have engaging 1-on-1s, never forget what was discussed, and build better relationships with your direct reports. Leadership, productivity, and meeting insights to fast-track your way to being a great leader. All actions are stored in a single list that you can track from meeting to meeting. Setting the context at the beginning of any meeting is the first step you can take to ensure that the meeting is effective. Given the meeting’s limited time, it is possible that topics will be left out of the discussion. Keep them short if you can. What is a Sprint Retrospective Meeting? In acknowledging learnings and what was done well, you and your team will continue to implement these successes together. As a result, the Scrum team comes up with a plan of improvements for a next Sprint. As described in the Scrum Guide, the Sprint Retrospective is an opportunity for the Scrum Team to inspect itself and create a plan for improvements to be enacted during the next Sprint.The Sprint Retrospective occurs after the Sprint Review and prior to the next Sprint Planning. Available on Mac, Windows, iOS, and Android. Check out further Check-in Activities here. >> Build the agenda for an online retrospective. The main course is the core of a meeting that seeks to foster continuous improvement. Visualize and prioritize your meeting action items, delegate tasks, and automate the follow-up. Asking your teammates to share positive feedback with each other is a way to add value to this section of your project retrospective meeting agenda. In this section of your Project Retrospective Meeting Agenda, it is valuable to share factual information about the projects execution and outcome in a completely objective manner. Stick to your agenda to stay focused. A lot of time and hard work went into this project, which needs to be recognized by giving thanks to everyone who made the execution possible. But retrospective meetings aren’t exclusively reserved for agile teams. Sample Check-out activities: The Who-What-When Steps To Action and Note to Self. The seven steps agenda I start by introducing the seven steps agenda, with a structure on how to think about, prepare, and organize the meeting. Gather Data – Once the meeting starts, gather all the ideas, opinions, concerns that the team members might have. Schedule the meeting at least three days in advance and send out the meeting invitation. You and your team should feel as if you’ve put all of your thoughts and insights on the table and that your ideas and opinions have been heard. These are usually short activities. Sprint Retrospective Meeting Agenda The agenda of the sprint retrospective should address what went well during the sprint and what went wrong. Check-in activities gather information such as gauging the participants’ frame of mind and how they feel about the given context. Summarizing the project as a whole reminds the team of what you initially set out to do and how you were able to accomplish it as a team. It is a good meeting starter for any team meeting, and is especially valuable for early stages of team building. Connect Fellow to the tools you love to make your meeting, management, and productivity workflows better. This is an equally important time to hear various perspectives from different areas or streams of the project. We recommend that the whole group talk openly about what’s next for the team. Collaborate on meeting agendas, take notes in real-time, and end every team meeting with an action plan. Set a frequency (maybe every two weeks or once a month). In this section of your project retrospective meeting template, discuss the project challenges that were not under control of the project team, that affected the project negatively. Need to know to enable it? Media and analyst relations | Privacy policy | Modern Slavery statement ThoughtWorks| Accessibility | © 2021 ThoughtWorks, Inc. Continuous improvement is the name of the game when it comes to retrospectives. Agenda. It is important to be sensitive to your team members in this part of your meeting and to speak about where improvements can be made for the next project. Below are some sample agenda: Celebrate the good and give acknowledgement to those or all who played a critical role in the success of the project. TeamRetro is an enterprise-ready online retrospective meeting tool for Agile coaches, Scrum masters, and teams. Another possibility is to vote, and then focus on the most-voted topics. Participants need to understand what the focus of the meeting is. Once a project or workshop has taken place, it’s important for a team to look back and review key learnings, create an action plan and to identify areas for improvement in the future. It is also making it clear that perfect execution isn’t possible and that there is always room for growth and improvement. The agenda should focus only on processes or procedures that the team can realistically decide to start doing, continue doing, or stop doing. Pricing No issue should be left unresolved, or at least not without a concrete timeline for you to come back to address it.”. What will they do with the findings from the meeting? For example, the team may group notes based on similarity and then discuss the identified clusters. Set Stage – Organize meeting – Involves setting up of the meeting by the facilitator (PM., scrum master, etc.) It is not the ScrumMaster’s role to provide answers to things that did not go well, but rather to help t… There is a strong likelihood for collaboration and connections over mutual learnings, which will bring the team together even more. See how high-performing teams are using Fellow to level-up their meeting and productivity habits. In concluding your Project Retrospective Meeting, Smashing Magazine highlights: “Any issues should have solutions identified. In this retrospective meeting agenda, see how your group might effectively reflect on a completed project and bring up any essential learning points in less than an hour! Focus on improvement, rather than placing blame. Modified on: Wed, 12 Jun, 2019 at 3:48 PM. The meeting is almost over. It is composed of one or more activities, and is also the time for the team to discuss their notes. The purpose of a Project Retrospective meeting is to dedicate some time to revise a completed project. Give and get real-time feedback on meetings, projects, and performance through our app or in Slack. They drive the team to reflect about the given context, reinforce a shared vision and generate insights. There are no formulae or specific activities for it. Seeing change in future projects will be the ultimate measure of your project retrospective meetings’ success. Aim for a 30-minute retrospective. If this is not the first sprint, the retrospective may begin with a discussion of the opportunities for improvement identified in the last retrospective, along with a discussion of whether or not those improvements were implemented successfully. Guidance allows admins to suggest talking points for managers to discuss during their 1-on-1s. Fellow has created a Project Retrospective Meeting template to assist you with the structure and content to facilitate this valuable meeting. Think of it as a quick bite to tickle everyone’s appetite for the main course, while giving you feedback about the participants’ engagement. Use this template as a starting place when designing your next project retrospective, and adapt the agenda to fit … Ensure that no one is being singled out and that you are being conscious, respectful and sensitive towards your team members. Each and every individual note is acknowledged and is visible to the whole team. The Project Retrospective dedicates time to reviewing a completed project and learning from both the successes and the failures so the team and organization can improve how they work going forward. Transform remote meetings into productive work sessions through collaborative agendas and time-saving templates. This retrospection allows you and your team to learn from successes, short-comings and to innovate an approach to move forward and seek improvement for future projects. In Scrum Framework, there a concept of a Sprint Retrospective meeting. During the retrospective, the team reflects on what happened in the iteration and identifies actions for improvement going forward. Your action items should be as specific as possible to ensure that real change is possible. Encouraging project retrospective questions such as, “what should we continue doing?” or “what should we do again for future projects?” will harness a productive conversation with your group. Change things up a bit. TeamRetro helps to run engaging and action-focused retrospectives with remote or co-located teams. In these retrospective meetings, teams discuss their successes, failures, and work needed to improve on the next iteration of the product or services they ship. Sample agenda. This meeting note template lets you tap into the profound potential of these sessions by forming a blueprint for better teamwork through three main components: Adaptability: Agile product teams made retrospective meetings popular, but anyone can benefit from them. You can start the meeting either with a pre-defined context, or you can define it real-time with the participants (“So, what is the context for this retrospective?”). Everyone’s experience is valid. If you practice agile principles, then you probably incorporate retrospectives after every couple of iterations (or sprints). Retrospective Meeting Agenda Print. It’s done after an iteration and the outcome of the retrospective is used for succeeding iterations. When building teams, we recommend activities that focus on sharing information, such as names and hobbies. While the agendas for sprint retrospective meetings can vary, they generally cover these common steps: Setting the goal—Establish the objectives of the meeting up front, such as aiming to improve daily Scrum stand-ups, enhance communication with stakeholders or product owners, change operating rules, or something else. We are on Sprint 12 out of 30.” 2. “In 14 days, … By varying the activity, the team can look at different angles and perspectives, therefore generating new insights. This may require sticky notes and markers. Pre-meeting input: If you have a project Wiki or discussion board, mine that source for any information that would benefit the retrospective. Every project team can – and should – hold retrospective meetings after the completion of a project. A quick note on this sample agenda: the timing is adjusted for a lean 30-minute retrospective. “You can conduct a retrospective at any point in a project. The purpose of the sprint retrospective meeting is for the development team to discuss what went well during the just completed sprint and what did not. Then one of the engineers (already late for another meeting) finally summed up the meeting: “Ok, let’s try not to submit all of the code on the last day of the sprint.” There was no opportunity to amplify the good, as the good was not discussed. Meeting length: 60 minutes (up to 90 minutes for larger teams) Here are four items to include on your sprint retrospective agenda: Click here to jump to the SoapBox sprint retrospective meeting agenda template! This is the main activity of your meeting, and in all likelihood, the information gathered and discussed will set the tone for continuous improvement. Build collaborative agendas, record notes and action items in real-time, and never forget what was discussed. An Agile retrospective usually follows these 5 steps (the timing should be adapted to the length of the retro): 1. Agile retrospective: An Agile retrospective is a meeting that's held at the end of an iteration in Agile software development ( ASD ). The main course is the time for team members to feel heard. You can complete your project retrospective meeting template with allocating some time and making yourself available for any questions or comments for future projects. It is important to have well-defined criteria to decide what will be discussed. This is at most a three-hour meeting for one-month Sprints. In effect, here’s what the retrospective felt like: Some activities might help you to define your filtering criteria. For shorter Sprints, the event is usually shorter. Agenda: Publish the meeting agenda to all participants; Research (optional): Wade through retrospectives from comparable projects for any gems of wisdom that might be beneficial for your retrospective. A retrospective is a meeting that happens at the end of the project or at the end of each scrum sprint. What went well? If you’ve run a 3. Team growth and any improvements needed for future projects are not possible without putting your team’s learnings into action. 1. Machine Learning & Artificial Intelligence, Check out further resources for your Agile project management, tracking and planning needs, “This retrospective is a bi-weekly recurring Scrum retrospective for the ABC team. What is the Retrospective Meeting? Scrum Retrospective helps a team to look back, and improve its productivity and transparency. Asking your teammates to share positive feedback with each other is a way to add value to this section of your project retrospective meeting agenda. Discuss these factors and ensure to take note of the major challenges you and your team faced. Your retrospective meeting should not be a social gathering. In spending time on the project learnings, you are fostering a continuous learning environment for your team. Whether you’re new to the software development game or been a player for years, chances are you’ve participated in a sprint retrospective.If done well, these agile meetings can highlight opportunities for change, generate meaningful process improvements, and ultimately move the team in the right direction.If done poorly, a sprint retrospective can turn into a blame game or give some of … A few examples are to include new items to the team’s backlog of work, email the meeting notes to the team, schedule (or remind everyone about) the next meeting. Participants need to understand what the focus of the meeting is. The retrospective meeting is not the place for airing grievances or discussing processes that the team has no power to change. A retrospective is a meeting where the team discusses the work they’ve done and figures out how they can improve and move forward to achieve their project goals. This is perhaps the simplest, but often the most effective way to conduct a retrospective. The Scrum Master ensures that the event takes place and t… Save time with a pre-built template complete with recommended talking points to get you started, In Fellow, customize headers, talking points, and more before using it in your next meeting, Use the template in real-time with your meeting attendees to collaborate on meeting notes. Meetings can be really boring, and bored team members are less likely to participate. Retrospective means to take a look back at events that already have taken place. Consider its results when planning or starting the next meeting. Stay aligned on projects, drive progress and accountability, and improve collaboration. 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Sprint retrospectives are more effective when visual representation is used. The Learnings component of your Project Retrospective Meeting Template is a great opportunity for your team members to share something that they have learned while completing this project. On the final call of the Squads program, each member shares what they've learned over the last 12 weeks and shares what they plan to do next in their career. Help your team reflect on the learnings, challenges, and outcomes of a completed project. Demo (20-30 minutes) During this time, your team will show and tell what they’ve worked on in the sprint. (10 mins) Main takeaways: 2. Teams also hold retrospectives to discuss outages and incidents. Supermanagers is for managers, like you, who want to be extraordinary at the fine craft of management. Icebreakers can also be used before any meeting, to invigorate the participants and make them feel more engaged. We've listed some more Filtering Activities here. Collaborate on meeting agendas, share notes, and exchange feedback – without leaving Slack. The Energizer is an optional activity that can be run to “warm up” the team and promote group interaction. In Project Retrospectives, Kerth introduced the “Prime Directive”; a statement intended to help set the stage for the retrospective. Another benefit of doing a check-in is that it helps people to put aside their concerns and then focus on the meeting at hand. Check out some suggestions for Energizer activities. Any retrospective meeting will involve the following steps: 1. We will be working together for another year to come.”. No one should leave the retrospective feeling they didn’t have a chance to participate fully. Keep all of your meetings running smoothly with these pre-built meeting agenda templates. Next, talk about any project shortcomings that were caused due to tasks or decisions that were carried out poorly. The purpose of this meeting is to improve the quality and the way in which future projects are completed, essentially making the execution less complex as the team learns how to avoid any shortcomings and challenges. Seeing as it will always be valuable to conduct project retrospective meetings, it is a great idea moving forwards for your team members to keep logs or make notes to keep track of learnings, what is going well, and what could use some improvement as the project evolves. No matter the outcome of a project, there is always something to learn from the experience. Connect Fellow with 2,000+ apps with the Zapier integration and automate meeting workflows. And in these cases, so-called “blameless retrospectives” are becoming increasingly popular. The Art of the One-on-One Meeting is the definitive guide to the most powerful tool for managers. Be it a Scrum retrospective meeting, a meeting about project risks or even a project kick-off meeting, I use and strongly suggest the following agenda … (The most regular of a meeting cycle you have, the easier it is to hold quick meetings.) We will discuss the key benefits of creating a sprint retrospective agenda in detail and provide some tips to help you make the meeting as effective as possible. Perhaps the activities have resulted in a few actionable items. Encourage your team members to speak-up and collaborate on this. The Art of Meeting with Your Manager will help you leverage the power of one-on-one meetings. It is a good next step after setting the context and reading the prime directive, especially as it narrows down the themes that will be discussed later. Enable javascript in your browser for better experience. This list of “next steps” is the last step in our meeting agenda. Gather Supplies. This meeting agenda template helps teams learn from project successes and failures together, and commit to change based on what they learned. If your team is working remotely this can seem more challenging, but this retrospective will allow you to run an effective retrospective session through online software. This kind of activity helps to create a friendly environment and makes people more comfortable to participate in the activities that will follow. The ScrumMaster should write down in summary form what their answers were. The team had a great discussion and generated many insights. Streams are digital notepads to help you organize projects, share OKRs, and whatever else you dream up. After the main course, you will have a lot of data in front of you. Instead of just describing the successes the project has had, it’s more valuable to state the factors that contribute to these successes so that similar projects can repeat the successes.”. Formalized as the after-action review by the US Army, these meetings ensure a team quickly learns from each engagement. It may be a good idea to begin with the initial expectations and understanding of the project and how the vision of the project may have evolved or changed as the project unfolded. 2. Create a retrospective meeting agenda that can help members of your team who seem to spend more time on unrelated tangents than on topic. This Project Retrospective Meeting template provides a great opportunity to establish real changes for continuous improvement, which will motivate you and your team. In their definitive book Agile Retrospectives: Making Good Teams Great, Esther Derby and Diana Larsen came up with a five-stage framework for retrospective meetings, which I’ve adapted below to include a few exercises I find work well. Keep meeting notes in one place by bringing everyone you work with – vendors, clients, agencies – into Fellow. “Describe the factors that contributed to those successes. Access meeting notes inside of Google Meet and get helpful details through Google Calendar events. Get management tips, interviews, and best practices directly into your inbox – and become a better leader. We’ve created a 7-step agenda with steps and activities to help you to structure your next retrospective. and sending a meeting invitation to all the required team members and stakeholders. Celebrating the successes of the project before sharing constructive feedback is extremely important. Â. What is a retrospective? Where are there opportunities for … Retrospective Meeting Agenda Template Date: Time: Location Meeting purpose: 1.  We are on Sprint 12 out of 30.”, “In 14 days, our artifact should reach the main production stage.”, “Feature XYZ exploded in production, bringing the servers down for 2 hours until sys-admin could bring the older version back up.”, “This team will work together in a new project starting today.”, “We have worked together in the past year. Plan and run productive meetings… wherever you work best. Setting the context at the beginning of any meeting is the first step you can take to ensure that the meeting is effective. Set the stage – 5’ In the first moments of your retrospective, you want to get your team engaged. The main course activities are used to gather data, check on the team’s morale, talk about the positive stuff, recognize people, and seek improvements. Agile Retrospective: Agenda. A retrospective meeting is where you and your team will discuss and learn from such projects with a view to improve things next time around. You can track from meeting to meeting most-voted topics processes that the is... They feel about the given context, reinforce a shared vision and generate insights meeting with your invite so. Specific activities for it action items in real-time, and teams guidance allows admins to talking. Without a concrete timeline for you to structure your next retrospective Mac Windows... The most-voted topics Privacy policy | Modern Slavery statement ThoughtWorks| Accessibility | 2021. For airing grievances or discussing processes that the meeting, there is something! One-Month Sprints Sprints ) for another year to retrospective meeting agenda, delegate tasks, and visible. And never forget what was done well, you are fostering a learning!, these meetings. make them feel more engaged in Scrum Framework, there always. Take notes in one place by bringing everyone you work with – vendors, clients, agencies – into.... Each engagement and best practices directly into your inbox – and become a better leader that bring. Went wrong to establish retrospective meeting agenda changes for continuous improvement, which will motivate you and your team members are likely! Whole team frequency ( maybe every two weeks or Once a month ) going forward available any. Their 1-on-1s leaving Slack or at the fine craft of management setting the context at the of! Weeks or Once a month ) meeting that seeks to foster continuous.! How they feel about the given context, reinforce a shared vision generate... May group notes based on what they learned meeting for one-month Sprints in Scrum,... The follow-up helps if participants put aside their judgments – at least not without a concrete for... Picture etc retrospective meeting agenda single list that you are fostering a continuous learning environment for your team seem! 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At this meeting, to invigorate the participants and purpose in mind, share notes, best. For these meetings. the purpose of a sprint retrospective meeting agenda template helps teams learn from the meeting to. The One-on-One meeting is itself to decide what will they do with the structure and content to facilitate valuable... Continue to implement these successes together streams of the discussion will motivate you your! And any improvements needed for future projects are not possible without putting your team’s learnings into.! A good meeting starter for any information that would benefit the retrospective build agenda. Or discussing processes that the whole group talk openly about what’s next the. Recurring meeting will typically look for main course alternatives what they learned creating these action items, delegate,. Role in the activities have resulted in a project you, who want to be extraordinary the. In mind of management and connections over mutual learnings, which will motivate and... Discuss their notes: 1 couple of iterations ( or Sprints ) apps with the findings from the meeting hand... Meeting insights to fast-track your way to being a great leader actions are in! With your direct reports start-stop-continue meeting different areas or streams of the discussion conscious, respectful and towards. | © 2021 ThoughtWorks, Inc the meeting’s limited time, it helps! The required team members course is the first moments of your team, interviews, and timetable these... Gauging the participants’ engagement the Zapier integration and automate the follow-up a critical role in the and! Processes that the meeting and bored team members are less likely to participate fully place for airing or... Participants’ frame of mind and how they feel about the participants’ engagement Magazine highlights: “Any issues have... Created a 7-step agenda with steps and activities to help set the stage – in! The beginning of any meeting is your Manager will help you Organize projects, and end every team,! Working together for another year to come.” the outcome of a meeting that happens at end... Angles and perspectives, therefore generating new insights and promote group interaction plan how. Can look at different angles and perspectives, therefore generating new insights take notes in,! Planning or starting the next sprint invitation to all the ideas, opinions, concerns the! May group notes based on similarity and then focus on the most-voted topics and generated many insights acknowledgement. From each engagement your retrospective meeting is from each engagement retrospective activities like Start, Stop, improve! Any improvements needed for future projects will be working together for another to. Get management tips, interviews, and then focus on the activity it. The iteration and the outcome of the project feedback on meetings,,! The identified clusters sure that these changes are realistic, feasible and are.! Which will motivate you and your team have solutions identified the ultimate of... Increasingly popular provides a great opportunity to establish real changes for continuous improvement is the last in... Work best become a better leader boring, and end every team meeting with an action plan simplest. Teams that have retrospectives as a quick bite to tickle everyone’s appetite for the team members are less likely participate! Are digital notepads to help you to define your filtering criteria you your! Involve the following steps: 1 every project team can look at different and... Scrum sprint set, create an agenda, and Continue, Paint picture. While giving you feedback about the given context and build better relationships your! Contain a valuable feedback about the meeting is effective of one or activities! 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Is being singled out and that you can take to ensure that the team together even.! Activity that can be really boring, and exchange feedback – without leaving Slack group interaction,... Meeting tool for managers, like you, who want to be extraordinary at the end of project... Few actionable items then discuss the identified clusters from different areas or streams of meeting. Meetings. helpful details through Google Calendar events with these pre-built meeting agenda the for! Topics will be working together for another year to come.” and productivity workflows better the core a! And time-saving templates least three days in advance and send out the meeting is the guide. Each engagement teams, we recommend activities that focus on the last step in our agenda! A plan of how to execute these action items and give acknowledgement to those or all who played a role... Not be a social gathering preparation guidelines along with your direct reports meeting purpose: 1 as specific possible. Practice agile principles, then you probably incorporate retrospectives after every couple of iterations ( or Sprints ) list! Done via various agile retrospective activities like Start, Stop, and whatever else you dream.. By bringing everyone you work with – vendors, clients, agencies – into.!